Payment to Vendor &Creditors

Payment to Vendor &Creditors

From the task menu click on the payments the window will be

   

When we click on the payment the window will be shown as follows

Change the date, vendor id quantity and items descriptions calculations of discount according to 2 /10  n/30

Global Options

Global Options

To open the global option window from bar menu click on the options

The window will be as

  

When we select the option the of global again an window shown as follows

In this window four main tabs

·        Accounting

·        General

·        Peachtree partners

·        Spelling

In accounting we see decimal entry options

In general we select the options to improve performance

In Peachtree partners improve security levels

Journal Journal Entry

Journal Journal Entry 

To record the journal entry in Peachtree first of all we go in task menu select the journal entry

In order to pass general entry we click on it again an window will appear as follows

In this format we pass the simple journal  entry

We give the reference no , select the date

Account description debit amount and same credit amount and save the it .

Assemble Inventory

Assemble Inventory

From the task menu select the assemblies

When we click on the assemblies the window will be show as follow

We write all information about item id

Name

Reference

Date

Quantity to build 

Credit Memo Sales return

Credit Memo Sales return

From task menu select the credit memo as shown

Click credit memos the window will be as shown

We enter id, date 

quantity item,

description, and

unit price .

sales quotes, sales order

Sales Quotes

From the bar menu select the task click on it the window will be as follows

From the sub option window select the quotes the window will be

In this window we will fill the information given following

·        We give the customer id

·        Change the date

·        Write the quotes no to make it different from other options of quotes

·        Write the item id given before while maintain the inventory items

·        Record quantity , description , and unit price

                                   9) Sales Order

In order to maintain the sales order we go to the bar menu option and  select the sales order

We enter the data according to the requirements customer id , ship no , sales no. descriptions , sales order and then saved it

Purchase/receive inventory

7) Purchase receive inventory

For purchase received inventory go to the bar menu select the task 

Click on the purchase /received inventory the window will be as follow

First of all fill the vendor id with the help of look up button, change the required date then give the invoice number of the items after that fill the information about  quantity , items ,amount unit price and job after that by filling all information we click on the button on save to saved it .

Purchase Order

                      6) Purchase Order

First of all go in to an existing company and then select the option task from bar menu

Click on purchase order the window will be

By click on look up batten first we will give the vendor id after that after that fill the options of purchase order and write the purchase order number

·        Purchase order date if required

·        Then we write the ship number

                

MCOM

                          5) Record Inventory items

Open existing company the window will be

then click on maintain menu the window will be show as

Then click on inventory items window will be show as

We entre item ID ,write description ,about item class i-e which type of inventory belongs and then in general bar we write about the price level ,items type , unit cost and information about GL sales account, GL inventory account  , and GL of sales of account ,select method either LIFO, FOFO AND AVERAGE METHOD

The information about minimum stock and quantity available and prepaid vendor account and buyer ID

After that click on custom fields the window will be

In custom fields we mode the heads according to requirement in 4 and 5 we give heads according to requirements then we click the history the window will be

   

We record the balances of all items that we record in inventory .

vendor account

Set up of a vendor account

·        First of all we select the vendor account from maintain tab the window will be

Click on vendor account again a window will appear

Then we fill the information new vendor ID and all necessary information and save all the data. in general tab we save the information like contact, account no. vendor type, telephone no etc .

·        After that we click on the purchase defaults the window will be

Then we fill the information according to requirement like purchase requisitions no. purchase account, different delivery methods.

·        Now click on the customer field the following window will appear

We write about the office manger and account req. no

·        Finally we click the history the window will be

And write the information about customer history

customer prospect

How to maintain customer prospect:

·      First of all open an existing company then click on maintain bar the following window will appear

·      After that click on customers/prospect then following window will appear

After that  fill the information in header bar i.e customer ID &name then fill the information in TAB bar.

·      Then we will click  the bill to address and select the ship to address the following window will be appears

We write the ship name ,address and all necessary information

·      Now click on sales default tab the following window will appear

Now we select sales Id on click the lookup button

·      After that click on the payment default  tab the following window will show

When the customer pay amount through credit card then we fill the required information.

·      Now click on customer field the window will appear as

We can change the main headings according to the our requirement.

·      Finally we click the history the window will be

We fill the information according to all leadgers.

How to maintain default customer information

·      First of all we go to maintain tab and click on it the following window will appear

Then click on sub file on customers again an file will be appear

Then we record the information that are necessary in payment terms for example cash on delivery ,prepaid and due date and different discount terms and cried limit, then  we move the curser on GL sales account two bar show one is + and second is ? we click on look up button and select the id of sales account and same id on discount GL account if first sales account is not made then  move the curser on GL account and double click on it the following window will be appear

In this way we made the account for sales.

·      Next click on the  next tab bar account aging the following window will appear

We record the information of invoice date and due date and record information about payment of periods .

How to maintain the chart of accounts using Peachtree

In order to maintain accounts follow the following steps:

Ø At the very first we open the Peachtree software .

Ø After that we open the existing company file that we have created before.

The window  will be

Ø After opening our company file we will select the option Maintain from the option bar.

The following window will appear

Ø Here we select the chart of accounts .

Ø When we open chart of account of the company the following window will display on the screen.

Here we enter the account id of our account and then we will hit the button tab to switch to other requirement that is description of our account, and entering the description we will again hit the button tab to move to the other requirement, here we select the account type.

Ø After entering all the above data we will press the buttons to save it into the chart of account of our company.

Correct in chart of accounts:

Ø By any chance if we have recorded the wrong account id , description or the account type of any account, we can slect the the look up 

Ø  

And then opening the specific account that we want to correction

Ø In order to change the account id we have to click on the change id option  and then record the new account id , after recording the correct information we will save it.

Ø The important thing that should be kept in mind is that we cannot change the recorded account if we have entered any begging or ending inventory against that account.

Ø How to add begging balances

First of all we select the begging balances button

The window will be

In this way we select the time period in current ,past and future then click ok the following window will be appear

Add all begging balances and it is also confirmed that all balances are correct

We also add a new account in begging balance ,we also give id description and select the button ok.

Make new company in Peach tree (Accounting software)

First we open Peach tree and following window will appear:

Now we left click on “set up a new company” and following window will appear:

We click on “next” following window will appear:

We fill above blanks because these information are necessary for opening new company,

 After providing this information we click on “next” and following window will appear:

Select “build your own company” and click on next and following window will appear:

Select accounting method which you want. For example we select Accrual method and click on next and following window will appear:

Now you select posting method which you want. For example select “real time method” and click on next and following window will appear:

Now you select accounting period of your company, mostly time period of any company is 12 months so we select 12 months and following window will appear:

If we want our company accounting period is 2,4 or 6 month then we select 2^nd option and select time period

After setting dates then we click on next and following window will appear:

Click on “finish” and following window will appear: